Key Facts About Gaylord Texan Hotel & Convention Center
This section covers the address and core metrics for the venue.
Address: 1501 Gaylord Trail, Grapevine, TX 76051, United States.
At a Glance
- Exhibit/flexible event space: ~179,520 sq ft dedicated exhibit/flex space.
- Total meeting space: ~490,132 sq ft.
- Number of meeting rooms / breakout rooms: ~87 meeting/event rooms.
- Largest ballroom: Texas Ballroom ~49,025 sq ft.
- Guest rooms: 1,814 rooms.
Why Gaylord Texan Matters
This venue offers one venue lodging + event space footprint, which simplifies logistics for large-scale B2B gatherings. Its location near DFW Airport and in the Dallas/Fort Worth metro area brings strong travel accessibility and regional draw. Industries such as transportation, automotive, workforce services, finance and large associations find value here thanks to the size, amenities and flexibility of the venue.
Why should my company exhibit at Gaylord Texan Hotel & Convention Center?
Here’s how you can use Vendelux to maximise your investment:
- Search upcoming B2B events at this venue using filters (industry, size, audience, location) within Vendelux.
- Upload your ICP via file, build it within Vendelux filters or connect your CRM to identify overlap with attendees at events held here.
- Use Vendelux Meetings to pre-book meetings with your target accounts attending events at this venue, ensuring scheduled engagements rather than passive traffic.
Venue Infrastructure & Accessibility
Space & Facilities
- Exhibit halls and flex space: The Longhorn Exhibition Hall and other bays provide ~179,520 sq ft of exhibit floor.
- Meeting rooms: A broad range of rooms from boardroom size to large breakout clusters (87 rooms listed).
- Ballrooms & Plenary space: Texas Ballroom around ~49,025 sq ft supports large general sessions or gala events.
Connected Venues
- The resort integrates lodging (1,800+ rooms), F&B, indoor atriums, and event space under one roof, simplifying attendee experience and event logistics.
Location & Travel
- The venue is in Grapevine, Texas, near Lake Grapevine and accessible from Dallas/Fort Worth International Airport (DFW).
- Hotel accommodation: 1,814 rooms on site provide lodging and event stage in one location.
- Transportation: Access via major highways; parking and on-site vehicle services available for event logistics.
- Parking: On-site valet and parking is available; large vehicle / trucking logistics to be coordinated given resort layout.
How do I know if Gaylord Texan is right for both large expos and smaller meetings?
Yes; it suits both large-scale expos (exhibit floor ~179,000 sq ft) and smaller breakout/training sessions (multiple meeting rooms). Use Vendelux filters to specify the event size, format and audience, and match to your company’s objectives and budget.
Technology & Sustainability
- Technology & AV services: The venue has high-speed internet, wired and wireless connectivity, and dedicated production resources for large meetings.
- Sustainability: The venue holds LEED Silver certification and a Green Key Global rating.
Do sustainability and technology investments at the venue matter for my strategy?
Yes. Strong infrastructure and sustainability credentials enhance both attendee experience and exhibitor brand perception. Use Vendelux to filter for events at this venue highlighting hybrid formats, high tech requirements or sustainability alignment to choose events that support your strategic goals.
Major Events at Gaylord Texan Hotel & Convention Center (via Vendelux)
Here are flagship B2B conferences and expos at this venue, linked via Vendelux.
2025 Events
- American Association of Hip and Knee Surgeons Annual Meeting 2025 — Orthopedic device and surgeon trade conference.
- Gartner Identity & Access Management Summit US 2025 — Enterprise IAM, cybersecurity and identity leadership event.
2026 Events
- MBA Servicing Solutions Conference and Expo 2026 — Mortgage servicing and sub-servicer industry expo.
- Design-Build for Transportation & Aviation Conference 2026 — Infrastructure procurement and project delivery forum.
- SHRM Talent 2026 — Human resources and talent acquisition conference.
- International Car Rental Show 2026 — Mobility and rental-fleet industry event.
- NRF Protect 2026 — Retail loss prevention and asset protection conference.
- TASSCC Annual Conference 2026 — Truck-accident claims and litigation service event.
- Future Travel Experience Global 2026 — Travel-industry experience and technology expo.
- FSTEC USA 2026 — Security technology for travel and transport sector.
- LIMRA Annual Conference 2026 — Life insurance and advisory industry association event.
Which of these events should I prioritise?
Use Vendelux to upload or build your ICP, check overlap with attendees/exhibitors for each event at this venue, and select the event with the highest alignment to your target buyers. Then use Vendelux Meetings to schedule engagements with those buyers ahead of the event to maximise return on your presence.
Who Attends Gaylord Texan Hotel & Convention Center Events
Attendees are often senior-level professionals: C-suite and VP executives in finance, infrastructure, talent/HR, legal and insurance, procurement managers, technology decision makers, and service-provider leaders. With Vendelux filtering you can target roles, company sizes and industry verticals to validate audience fit for your participation strategy.
Cost and Booking Information
Booth and sponsorship costs vary by event organiser and show size. The key to ROI is buyer access rather than just floor space. With Vendelux you can verify buyer attendance and pre-book meetings via Vendelux Meetings to support your budget decision rather than simply sign up for space.
Preparing for Gaylord Texan Hotel & Convention Center Events
Start by searching within Vendelux for upcoming events at this venue that match your vertical, audience size and format. Upload or build your ICP and review matches. Then use Vendelux Meetings to schedule meetings with target accounts ahead of arrival to ensure you are not relying purely on walk-in traffic.
Alternatives to Gaylord Texan Hotel & Convention Center
- Austin Convention Center (Austin, TX) – central-Texas large-scale meeting venue.
- Orange County Convention Center (Orlando, FL) – highly-rated large exhibit facility with strong hotel connectivity.
Use Vendelux to compare events across these venues by filtering for audience match, event size, location logistics and meeting-booking tools.
FAQs
How big is Gaylord Texan Hotel & Convention Center?
The venue offers approximately 490,132 sq ft of total meeting space and about 179,520 sq ft of exhibit/flexible space, along with 1,814 guest rooms and about 87 event rooms.
What are the biggest events held here?
Major events include the American Association of Hip and Knee Surgeons Annual Meeting 2025, Gartner IAM Summit US 2025, and multiple 2026 events listed above, all via Vendelux links.
How do I know if an event here is worth attending?
Use Vendelux tools to filter upcoming events at this venue by industry, audience size, format and location; upload or build your ICP to check attendee and exhibitor overlap; then schedule meetings via Vendelux Meetings to ensure you engage target buyers.
Can I pre-book meetings at Gaylord Texan Hotel & Convention Center events?
Yes. Use Vendelux Meetings to pre-book time with your ICP accounts who will be attending an event at this venue.
Is parking available at Gaylord Texan Hotel & Convention Center?
Yes. The venue has on-site parking and resort valet services; for large-scale exhibit logistics you will need to plan truck staging, load-in/out and parking in coordination with the venue.
How accessible is the venue for international attendees?
Located near Dallas/Fort Worth International Airport with hotel accommodations, hospitality amenities and event infrastructure, the venue supports international travel and large-scale B2B events.
What hotels are near Gaylord Texan Hotel & Convention Center?
On-site lodging includes 1,814 guest rooms at the resort; nearby hotels in Grapevine and DFW area provide additional capacity and overflow.
What restaurants are close to Gaylord Texan Hotel & Convention Center?
On-site options include Riverwalk Cantina, Old Hickory Steakhouse, Texan Station Sports Bar & Grill, as well as restaurants in downtown Grapevine and nearby malls for casual and corporate dining.
Why Gaylord Texan Hotel & Convention Center Delivers ROI
Gaylord Texan provides event scale, integrated lodging and accessibility that support effective B2B gatherings. Vendelux enables you to:
- Search upcoming events with filters
- Upload your ICP, build via filters or connect CRM
- Pre-book meetings with ICP using Vendelux Meetings
By aligning your participation with target buyers and locking meetings ahead of arrival, you significantly improve your chances of generating meaningful business outcomes.
